If you’ve read all the previous articles, attended all the onsite training sessions, and reviewed all the resource guides (here), you get a Gold Star! We’re super proud of you for being ready for your company's migration day, when we cutover to G Suite & Gmail...you’re really on your way to being a true G Suite geek…
For the rest of you, don’t worry, be happy...we still love you and got your back. As we mentioned in our previous articles, we’re taking care of all your stuff (email, contacts, and calendars) and the Jones IT team will be there for you onsite 100% on the first business day following the cutover in case you need anything.
Once the change goes through, we recommend the following:
- Once the cutover goes through, remember to go to gmail.com from now on to check email (no Outlook & no Apple mail). Note that the cutover can take up to 24 hours so you'll want to continue checking your Outlook as well as your gmail until the day after the cutover date. Usually the cutover takes about an hour.
- We recommend adding your new accounts to your mobile device & update signatures. To do so, check out the below instructions.
- For Apple iOS devices (iPhone & iPad), we recommended you install & use Google's G Suite apps from the App Store (REQUIRED: gmail & calendar, OPTIONAL: inbox, drive, hangouts). You can learn more here: https://www.itjones.com/g-suite/2017/8/8/how-do-install-g-suite-on-my-mobile-phone-are-their-mail-calendar-contacts-better-than-the-built-in-apps-already-on-android-iphone?rq=app
- WARNING: Calendar problems are an known issue for migrations. Please double check recurring events and where invitees are in multiple time zones. The best way to resolve these are to go through your calendar to delete affected events and create new events; this will minimize the problems from recurring events & time zone issues.
How to setup Google Sync on your iPhone, iPad, or iPod touch
Enter the following settings in your Apple device.
- Open the Settings app.
- Tap Mail, Contacts, Calendars.
- Tap Add Account.
- Tap Microsoft Exchange.
- Under Email, enter your full Gmail or Google Account email address (i.e. email@example.com or firstname.lastname@example.org).
- Enter m.google.com as the Server.
- Leave the Domain field blank. (Really.)
- Enter your full Gmail or Google Account email address as the Username.
- Enter your account password next to Password.
- Change the Description to reflect what you want the account to be called. (You can do this later, too.)
- Tap Next.
- Select what you want to sync (Mail, Calendar, Contacts, Reminders).
- Tap Save.
How to setup G Suite on Android
To use the native G Suite mail, contacts, and calendar apps on your Android, you need to sign in to your G Suite account.
- Touch the Settings > Accounts > Add account > Google to add your G Suite account.
- Select Existing and enter your full G Suite email address as your username and your password.
- Touch OK to agree to the Terms of Service. The device will sign in to your domain. This process may take a few minutes.
- You may be presented with additional steps giving you the option to join Google+, opt in to Google Play communications, or set up a credit card to purchase Google Play media. You can choose to set these up or touch Not now.
- After completing these steps, you should see Account sign-in successful. You can choose which services you want to sync to the device.
How to setup Gmail Signatures
On your computer, Signatures are separated from the rest of your message by two dashes. To see a signature in Gmail, click the Show trimmed content button at the bottom of the message.
Add a signature...
On a computer, open Gmail
- At the top right, click the settings icon .
- Select Settings. (GO TO GMAIL SETTINGS)
- Scroll down to the "Signature" section and enter your new signature text in the box.
- Optional: Format your text using the buttons above the text box.
- Optional: Add image to your signature
- Position the mouse cursor exactly where you want the image to go. For example, if it should rest just below your name, then type your name and press enter so that a new line is available below it for the picture.
- From the menu there in the signature editor, click the Insert Image button to open the Add an image window
- Search or browse for your own pictures in the My Drive tab or upload one from Upload or Web Address (URL).
- Click Select to insert the image into the signature. If you need to resize it because it's too small or large, click the picture once it's inserted to access the small resize menu.
- At the bottom of the page, click Save Changes.
On Android devices
- On your Android phone or tablet, open the Gmail app.
- Touch the menu .
- Scroll down and touch Settings.
- Touch the account you'd like to add the signature to.
- Touch Signature.
- Type in your signature.
- Touch OK.
On Apple iPhone, iPad, or iPod Touch
- Tap Settings on the iPhone Home screen.
- Go to Mail, Contacts, Calendars.
- Tap Signature under Mail.
- To set up one signature for all your email accounts:
- Make sure All Accounts is selected.
- Enter your desired signature.
- To have iOS Mail use signatures specific to accounts:
- Make sure Per Account is selected.
- Edit the signature for each desired account as you please.