What is Office 365?

Office 365 is a suite of applications provided by Microsoft. The most commonly used applications, and the ones your company is mostly going to use are Outlook (email, contacts, and calendar), Word, Excel, and PowerPoint. Since many of you are already experts in all of these applications, we think you’ll get the hang of things really quickly. The biggest difference is going to be moving from your version of Office to the latest and greatest from Office 365 (which is essentially Office 2016).

 

Why are we moving to Office 365?

The primary reason is because Outlook email on Office 365 is hosted in the cloud, which means a much lower risk of downtime (Microsoft guarantees 99.9% uptime).

Switching over to cloud based email is going to be the best thing you ever do! It's always online, accessible from everywhere, and integrates with everything.

Some of you are probably thinking to yourself, "finally..." but for the rest of you, we understand that it can be a little scary the first time you log on. Some things may look different and buttons aren't where you're used to seeing them. Don't worry though; you can do everything you ever wanted to do before and once you get the hang of it, there's no turning back.  

 

What about my stuff?

You will be keeping the same email address and you will remain on any internal distribution groups. If you have any email aliases, we'll transfer those as well. Jones IT will take care of moving all of your email, contacts, and calendars to Office 365 so you'll also have all of your data in the new system. Don't worry, your stuff is coming along for the journey.

 

What's Next?

Over the next few weeks leading up to the move, Jones IT will be sending you regular emails with our various tips and tricks that'll help you prepare for the transition to Office 365. We'll go over the timeline of the migration, reference online articles and videos that we've curated from all the best of the web. We've taught people from 8 years old to 80 years old, so we know you can do it!!!

So what are we waiting for? Today we'll give you the most important step in the process:

 

Step 1: Get excited

Yep, that's it. Get excited. Change is scary, but if you go into this process knowing that you're going to be more efficient than you've ever been then you'll have more success with the transition.

Step 2: Coming soon...

We don't want to overwhelm you right off the bat. In our next article in this series, we'll go over some of the keys to using Office 365 and Outlook efficiently.

 

We're here for you Every Step of the Way

Don't forget, if your company is going through the Office 365 Apps migration process with Jones IT, we'll be sending your staff regular updates and keep you in the loop during the whole process.  If you have any questions along the way, don't hesitate to ask. If you're already an Office 365 pro and want to skip our email tutorial, feel free to unsubscribe and you won't get any more alerts. Just make sure you mark your calendar for the move date so you're not caught off guard when we cutover.

By the way, for those of you who want to get a head start on learning about Outlook, as well of the rest of the Office 365 suite, we put together this resource guide here. This has links to EVERYTHING users need for post-migration help. We have separate tabs for each App and each tab has links to how-to guides, videos, and more!

If you have any questions or concerns, please feel free to contact Jones IT (support@itjones.com, 415.578.7111,support.itjones.com) and we will be more than happy to help you.

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