Case Study
How An AI Startup Unlocked Cost Savings & Faster Device Deployment
Discover how Jones IT’s Device Lifecycle Management (DLM) solution helped a 200+ employee AI startup securely deploy laptops worldwide, cut deployment times, boost compliance, and reduce costs. This case study highlights the impact of Bonboard, Jones IT’s proprietary DLM tool, in simplifying asset management at scale.
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What You’ll Learn from This Case Study?
Key challenges faced by the startup:
Deploying laptops securely and on time: The startup struggled with inconsistent delivery schedules, leading to missed deadlines and inefficiencies.
Managing the logistics of their global operation: Coordinating hardware procurement, distribution, and support for employees in various locations across the US, South America, Europe, and Asia, often resulted in delays and increased costs.
Employee onboarding delays: New hires frequently faced delays in receiving their laptops, forcing them to rely on temporary or personal devices, which were often incompatible with the startup’s security and software requirements.
Real-time asset tracking: The company often struggled to track devices across their lifecycle, which resulted in issues with asset recovery, upgrades, and replacements, inflating operational costs and posing compliance risks.
Who Should Download This Case Study?
This case study provides actionable insights for:
Fast-Growing Organizations: Rapidly growing companies need scalable IT infrastructure and solutions to support their growth without operational disruptions.
Companies with Asset Tracking issues: Businesses struggling to track issued devices throughout their lifecycle, leading to asset loss, delayed replacements, and compliance risks.
Organizations with a Distributed Workforce: Businesses that rely on remote or hybrid teams across various locations and require efficient device provisioning, management, and support to maintain productivity and security.
Companies Requiring Elevated Security: Businesses need to adhere to strict cybersecurity policies to ensure data protection and compliance across all devices and locations.
Why Download This Case Study?
This case study helps you to:
Gain actionable insights on how to improve operational efficiency, streamline employee onboarding, and reduce costs related to IT asset management.
Learn from a real-world example of how to address challenges like global deployment logistics, secure provisioning, and asset tracking.
Learn about best practices and tools for managing IT assets securely and efficiently.
Frequently Asked Questions
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Device Lifecycle Management (DLM) involves managing all stages of a device's life, from procurement to disposal. For growing companies, it's crucial solution that ensures employees have the necessary tools to work efficiently, securely, and without delays. Effective DLM streamlines onboarding, minimizes security risks, optimizes asset use, and ultimately reduces costs, allowing the business to focus on its core operations.
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A comprehensive DLM solution like the one in the case study provides global deployment logistics, pre-configuring devices with specific software and security settings for each location. It also manages real-time shipment tracking, ensures compliance with local customs and regulations, and provides centralized management and support. This eliminates bottlenecks and ensures employees worldwide receive fully equipped devices on time.
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A robust DLM solution integrates strong security measures, such as Zero Trust Architecture. This includes pre-encrypting devices, installing advanced endpoint security tools, and requiring multi-factor authentication (MFA). Automated secure provisioning reduces the risk of human error and ensures all devices meet security standards, protecting against unauthorized access and data breaches.
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Implementing a DLM solution can result in significant cost savings. As shown in the case study, benefits include reducing device loss through better tracking and recovery, optimizing procurement by delaying unnecessary purchases, minimizing downtime by ensuring timely replacements, and saving on labor costs through automation. In the example case, the company achieved an estimated annual cost saving of $150,375.
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A DLM solution often includes an IT Asset Management (ITAM) system, which provides real-time tracking of device location, status, and ownership. Tools like Bonboard offer features such as a fleet dashboard for overall device visibility, change logs for tracking device history, chain of custody for accountability, uniform condition grading, and options to choose carriers and shipment methods. These features facilitate efficient management, enhance visibility, and ensure consistent processes across the entire device lifecycle.