Conference Room Setup
& AV Support
for Bay Area Businesses
Meeting Rooms That Work the First Time, Every Time
Jones IT designs, installs, and supports conference room and meeting room technology for Bay Area companies: video conferencing systems, displays, audio, and room controls that work reliably for both in-room and remote participants. We build rooms around the platforms your team already uses (Zoom, Google Meet, Microsoft Teams) so meetings start on time instead of starting with a technology apology.
Why Bay Area Businesses Trust Jones IT with Their Conference Rooms
20+ years installing and supporting business AV for Bay Area companies.
We standardize every room to the same setup, so your team never has to relearn how to start a meeting.
SOC 2 Type II compliant and ISO 27001 certified.
5.0-star rating across 390+ Google reviews.
Transparent, published project pricing, with clear hourly terms up front.
Specialized in fast-growing industries: AI & tech startups, healthcare & biotech, fintech, SaaS, and professional services.
Ready for a Better Meeting Room Experience?
Fill out the form below to schedule a free 30-minute discovery call with one of our Conference Room & AV specialists.
Trusted By 100+ Bay Area Companies for Conference Room Setups
What Our Clients Say About Us
Collin Clifford
Matt Nerney
Julianne Streff
Eric Bañaga
Conference Room AV Design, Installation, and Ongoing Support
Jones IT builds conference and meeting rooms that work the same way every time, in every room, for every user; not just for the one person who knows where the cables go. This is one of the project types covered under our Short-Term IT Projects service.
What's Included
Room-by-room AV design based on room size, use case, and existing infrastructure.
Video conferencing hardware installation, including cameras, speakerphones, displays, integrated with Zoom, Google Meet, or Microsoft Teams.
One-touch room controls, so joining a call doesn't require a manual.
Standardized setup across every conference room, so the experience is consistent company-wide.
Network and cabling work to support room hardware reliably.
Ongoing monitoring and support, with fast response when a room goes down before an important meeting.
What Does Conference Room AV Setup Cost?
Conference room AV work is billed under Jones IT's published Short-Term IT Projects rate of $315/hour, 25-hour minimum engagement, including project planning and management, full execution, QA and testing, staff training and knowledge transfer, and 30 days of post-implementation support. The number of rooms, the equipment tier you choose, and whether existing cabling and network infrastructure can be reused all drive how many hours a given project takes; we'll scope exact hours during your assessment.
Contact us today for a custom scope assessment based on your unique conference room needs: number of rooms, size, and AV technology preferences.
What Affects Total Project Hours
Number of rooms being outfitted.
Room size and video conferencing platform requirements.
Equipment tier: standard versus premium displays, cameras, and audio.
Whether existing cabling and network can be reused.
Standardization across multiple offices or floors.
When Conference Room Technology Becomes the Meeting Agenda
A conference room with unreliable AV doesn't just waste the ten minutes it takes to get a call connected; it undermines every meeting where a client, candidate, or executive is on the other end of that call.
Meetings routinely start late while someone troubleshoots the display or audio.
Remote participants can't hear or see the room properly.
Every conference room has different equipment, so no one knows how to run any of them.
Your video platform (Zoom, Teams, Meet) doesn't integrate cleanly with the room hardware.
You don't have anyone to call when a conference room stops working.
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Yes. Conference room setup is one of the project types covered under Short-Term IT Projects, billed at the same $315/hour rate with a 25-hour minimum engagement, and including the same planning, execution, QA, training, and 30-day post-implementation support as any other short-term project.
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If you anticipate needing ongoing support, Jones IT recommends our Fully Managed IT or Co-Managed IT Services instead. These options provide uninterrupted support, better SLA guarantees, and more cost-effective hourly rates over time.
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Yes. We design and install around Zoom, Google Meet, Microsoft Teams, or a mix, depending on what your team uses room to room.
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Yes, standardization is one of the most common reasons companies bring us in, so every room behaves the same way regardless of size.
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Both options are available. We can source and supply equipment as part of the project, or install hardware you've already purchased.
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Ongoing support is available after installation, with fast-response troubleshooting so a broken room doesn't sit unusable before a client meeting.
Conference Room Setup & AV Support: Frequently Asked Questions
Ready for a Better Meeting Room Experience?
Book a free conference room assessment and we'll walk your spaces, review what's not working, and show you what a standardized, reliable setup would look like across your offices.
Sarang Joshi
CTO